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Add an external calendar

Owned by Erin Vanmierlo
Last updated: Sept 08, 2023
4 min read

Most health professionals are great at managing their time efficiently. Since you probably won't be able to be everywhere at once, it's particularly important to be able to switch efficiently between your professional and private appointments. This will prevent them from overlapping.

To help you do that, you can import all activities from your Google, Apple or Outlook calendar (via an iCal link) into Rosa.

Consult your private appointments (or those of your family) in Rosa without having to constantly switch between the different interfaces. Private appointments are only visible to you!

You can also prevent patients from making appointments when you are not available through private scheduling.

 

In this article you’ll find:

Add an external calendar

  1. Go to Calendars (this link only works if you are already logged into your Rosa account)

  2. Next to “My calendars”, click on the “+”

  3. Then, click on “Add an external calendar”

  4. Paste the URL address in iCal format from your external agenda in the empty field

Read further to learn where you can find the URL address of your external calendar

  1. Give your calendar a name and colour

  2. If you want your external agenda to prevent overlap with your Rosa calendar, keep this setting on

  3. Select the calendar permission you need

  4. Don’t for get to click on “Confirm” when you’re ready

Find the URL address from you external calendar

  1. Go to your Google Calendar

  2. Navigate to your calendar under “My calendars” and click the 3 vertical dots

  3. Click on “Settings and sharing”

  4. Scroll down to the Integrate calendar section

  5. Select the URL labelled ”Secret address in iCal format” and copy it

  6. Go to Calendars and paste the link (this link only works if you are already logged into your Rosa account)

  1. Go to your iCloud Calendar

  2. Click on the Calendar icon

  3. To the left of your screen you'll see a list of your calendars. Click on the Share button next to the calendar you'd like to export

  4. In the Calendar Sharing popup, check the Public Calendar option. You'll see a link appear below.
    (You may need to triple-click this link to ensure you've selected the entire URL)

  5. Go to Calendars and paste the link (this link only works if you are already logged into your Rosa account)

  1. Login to Outlook.com

  2. Click on the Calendar icon (on the left menu bar) to open Outlook Calendar

  3. Open the Calendar Settings menu by clicking the cog icon (found in the top bar, on the right)

  4. Select “View all Outlook settings” (at the bottom of the settings menu)

  5. Click on the Calendar publishing option (found under Calendar > Shared Calendars)

  6. Select the calendar you want to publish from the drop-down menu

  7. Select “Can view all details” from the second drop-down menu and click on the “Publish” button

  8. Go to Calendars and paste the link (this link only works if you are already logged into your Rosa account)

Related articles

https://rosahealth.atlassian.net/wiki/spaces/RKB/pages/555347706031

https://rosahealth.atlassian.net/wiki/spaces/RKB/pages/555347869720/Add+an+external+calendar+to+block+public+holidays  

https://rosahealth.atlassian.net/wiki/spaces/RKB/pages/555156176942

 

 

Do you need more help? Contact our team at support@rosa.be