Fr-Create an appointment

In this article, you will discover the different ways to create an appointment and the different types of appointments: a single appointment, a recurring appointment and a leave.

Some useful information to know about appointments in your calendar:

• As a healthcare professional, you can book appointments regardless of the restrictions you have set for patients in your timetable.

• When an appointment or leave is visible in your calendar (booked by you or by a patient), this time is automatically blocked for patients who book an appointment online.

• Your colleagues and/or secretary(s) can add appointments or leaves to your calendar

• If you wish, you can add several appointments at the same time (for example, for group sessions). This is not possible for patients who book an appointment online.

Explications en video

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Create an appointment in your calendar

1. Open your agenda (this link only works if you are already logged into your Rosa account)

2. Click in the day and time you want to add an appointment.

   1. Search for your patient by last name, first name or exact date of birth
      

      

   2. Or click on "New patient" and fill in his personal information
      

      

   3. Check the appointment time and select the appropriate reason from the drop-down menu. When you select an "unscheduled" reason, it means that this reason was not scheduled for this time in your schedule.

      

   4. Add a note if you wish and click on "Save".

Create a recurring appointment in your calendar

If you want to set a recurring appointment, repeat the steps explained above and :

1. Click on "Repeat this event"
   

   

2. Choose

   1. the frequency of repetition

   2. the days on which the appointment will take place

   3. either the number of occurrences or the end date of the recurrence

3. Click on "Save".

Create leave in your agenda

If you have set up your schedule, but you are not available at a certain time or date for personal reasons, you can define an absence.

1. Open your agenda (this link only works if you are already logged into your Rosa account)

2. Click on the day and time you wish to schedule the absence and follow the steps :

   1. Select "Absence".

   2. Give a title to the absence. This one will not be visible by your patients
      

      

   3. If necessary, you can also change the date and/or time here.

   4. Click on "Save".

Create a recurring absence in your agenda

If you wish to add a recurring absence, repeat the steps explained above and then :

1. Click on "Repeat this event".

   

2. Choose

   1. the frequency of repetition

   2. the days on which the appointment will take place

   3. either the number of occurrences or the end date of the recurrence

3. Click on “Save”

Create an appointment using the "First available appointment search module".

There is also a “New appointment” module available in Rosa that allows you to easily find the next available moment. This article explains how to use this module.